Accommodate Faculty Portal

The Kean University Office of Accessibility Services (OAS) uses a web based application called Accommodate to support Kean University Faculty in providing testing accommodations for students with current Letters of Accommodation (LOA) issued by Kean OAS.

Click Login  to go directly to the Accommodate Faculty Portal.

 If you are unable to log into the portal, please see the Help section at the bottom of this page.

A Kean student planning to use their testing accommodation must provide a copy of their Letter of Accommodation dated with the current semester to notify their instructor.  Use of any accommodations is at the discretion of the student. A student may choose to use or not use their accommodation by class and by each exam, test or quiz.

The most common testing accommodations at Kean are:

• OAS Testing Room when open/available - Use of the OAS Testing Room to obtain a distraction limited environment

• Extended Time (1.5) - Extended Time (1.5) Time and a Half on quizzes, tests and exams

• Extended Time (2.0) - Extended Time (2.0) Double Time on quizzes, tests and exam

The section below is intended to assist Kean Faculty with the administration of testing accommodations for students enrolled in their courses. 

Students who are approved for testing accommodations can schedule any quiz, test or exam to be taken in the OAS Test Room by submitting an Alternative Test Room Booking request in the Accommodate system. Prior to submitting the room booking request in Accommodate, the student is instructed to contact their instructor to:

• Determine if the approved testing accommodations can be supported in the classroom at the same time as the rest of the class is testing.
• Notify the instructor that the student will not be present for the exam if it is to be taken in the OAS Test Room.
• Obtain approval to take the exam at an alternate time if the accommodated time extension interferes with other classes, or if the required exam time is not during OAS office hours, etc. 

Once a student submits a test room booking request through Accommodate, OAS is notified and approves the booking for the student to test in the OAS Test Room. The course instructor is then sent an automated email from the Accommodate system with instructions to approve the accommodated testing request if appropriate. The approval steps are as follows: 

Log in to the Accommodate Faculty Portal.

1. Navigate to the Accommodate log in page
2. If prompted, select the box labelled Faculty on the next screen.
3. If prompted, type in your Kean email and password and click Submit. (This step may be omitted if you are already logged in to Kean Single Sign On)
4. You are now logged into the Accommodate Faculty Portal. 

Complete the steps below to respond to a student request for Accommodated Testing

1. Click Courses in the left sidebar menu,  then, on the next page, click the Course Catalog tab and select the current semester in the Semester drop down menu if necessary.
2. Scroll down and click on the Course Title the student is requesting to take the exam for.
3. Click on the Alternative Test Room Bookings tab
4. Click on the student’s name to view the request.
5. Click on the Exam tab to display the Testing Accommodation Form to provide testing instructions and any notes you would like to include. Please  provide:
   • your phone number in case OAS needs to contact you,
   • the Last date testing is permitted,
   • the Class time allotted for test, and
   • the Testing aids permitted for the entire class to tell us what the student can use while testing.
6. Upload a copy of the test 
7. Select the Yes radio button and Click Approve when the room booking is complete.

How to Upload Exams to Accommodate

Digital copies of exams and testing Instructions can be uploaded into Accommodate by navigating to the Courses menu item and bringing up the Accommodated Testing Exam Form through either of the paths below:

1. Alternative Test Room Bookings  - Navigate to Course / Course Details / Alternative Test Room Bookings – click on the ‘Upload New Exam’ button
2. Exam - Navigate to Course / Course Details / Exam – click on the ‘Add New Exam’ button 

Exams can be uploaded at the time you are approving a test room booking or after you have approved a test room booking by using the exam upload tool. 

Once the exam is complete, the instructor will receive an email with the completed exam as an attachment or with instructions to download it from Accommodate. 

Additional Assistance

Contact the Kean OAS at the Main Office Number: 908-737-4910, via our email: accessibilityservices@kean.edu or at our office location in the Kean Wellness Center - Downs Hall, Room 122, Union Campus. 

Portal Log In Help 

The Accommodate Faculty Portal participates in Kean's Single Sign On (SSO) so you must use your Kean Email username and password to log in and then verify it is you attempting to log in via two factor authentication service used by Kean SSO (e.g. Okta Verify). Follow the steps below if you cannot log in. Most portal log in problems are resolved by clearing browser cookies. 

Below is a set of steps to try if you are able to access your Kean email but you are unable to access the Accommodate Faculty Portal. 

1. Confirm that you are entering the username and password for your Kean email account (not a personal, non-Kean email account).
2.  Please make sure that you are typing your Kean username without "@kean.edu."
3.  Clear your browser history (including cookies).
4.  Try logging in from a different browser.
5.  If possible, try logging in from a different computer, tablet, or other device.

If you are unable to log into Kean email as well as the Accommodate Faculty Portal, Follow the steps provided by the Office of Computer and Information Services (OCIS) to reset your Kean email password.

If you complete the steps listed above and are still not able to access the Accommodate Faculty Portal by logging in with your Kean username and password, please contact Kean University IT by creating a ticket at the Help Desk Self Service Portal. Be sure to include "I am unable to log in to the Kean Symplicity Accommodate Application Faculty Portal using my Kean Email credentials" in the ticket problem description.

If you have questions or require additional assistance, please contact the Office of Accessibility Services at accessibilityservices@kean.edu .