Kean|Workday

Kean University's Office of Human Resources utilizes Workday for its Payroll and HR record keeping needs. The system offers dynamic self-service options, allowing employees to view and manage their employment and personal information from one place anytime, anywhere. 

Click here to access Workday.

Have questions about Workday? Please send an email to us at workday@kean.edu.

Training Materials & Resources

• Workday People Experience Reference Guide 
• Who to Contact
• Workday Glossary of Terms
• Employee Photo Guidelines 
• My Guide - Accessing Workday Mobile App
• My Guide - General Navigation & User Basics
  • Workday Basics Videos: Part 1 & Part 2

Employee Self Service Information

• My Guide - Employee Self-Service (Provides instructions on updating personal Information. Please note that all address changes must also be made in Benefitsolver for State Health Benefits purposes.)
• My Guide - Preferred Name Changes
• My Guide - Data Entry for COVID-19 Vaccination 
• Maintaining Emergency Contacts in Workday

Benefits Information

• My Guide - Change Beneficiaries - Lincoln Financial Group Employee Voluntary Life and/or AD&D Insurance Only
• My Guide - Change Benefits for Open Enrollment - Lincoln Financial Group Voluntary Life and/or AD&D Insurance, Vision and Legal Plans Only

Payroll Information

• 2024 Pay Schedule
• 2023 Pay Schedule 
• Accessing Your W-2 in Workday
• My Guide - Viewing Your Payslip
• My Guide - Updating your Withholding Elections
• My Guide - Managing your Payment Elections (Direct Deposit)

Time & Attendance Information

For Employees

• My Guide - Time Off Plans & Balances
• My Guide - Requesting Time Off  
  • Click here for an instructional video on requesting time Off for FT employees.
• My Guide - Correcting Time Off Requests  
  • Click here for an instructional video on how to correct a time off request. 
• My Guide - Clocking In & Out **Please note that clocking in/out is required ONLY for part-time, hourly and non-exempt employees**
  • Click here for a video with step by step instructions for clocking in & out. 
• My Guide - Submitting Your Time Worked (for PT, hourly & non-exempt employees)
  • Click here for a video with step by step instructions on submitting time worked. 
• My Guide - Submitting Overtime 
  • Click here for a video on how to clock in/out and submit overtime hours worked.
• Troubleshooting: 
  • Common Errors - Adjusting AutoFill Schedule for Paid Time Off
• Compensatory Time form for worked holidays

For Supervisors & Timekeepers

• My Guide - Approving Time Off Requests 
  • Click here for a video on approving requests for time off.  
• My Guide - Reviewing Time Worked for Hourly Employees
• My Guide - Approving Time Cards for Hourly & Non-Exempt Employees
• My Guide - Entering Time for Hourly Employees
  • Click here for a video with instructions on entering time for hourly workers. 
• Troubleshooting: 
  • Common Errors - Correcting Unmatched Punches
  • Common Errors - Unsubmitted Timesheets 

Recruiting Information

For External Applicants: 

• My Guide - Applying to a Job as an External Candidate

For Hiring Managers & Search Committee Members 

• My Guide - Interview & Offer for Hiring Managers
• My Guide - Search Committee Participant Guide 

Managerial Evaluation Information

Guide for Employees Being Evaluated

• My Guide - Managerial Evaluation Guide for Employees

For Managerial Supervisors & Next Level Management: 

• My Guide - Managerial Evaluation Guide for Supervisors & Next Level Managers

Supervisory/Cost Center Change Request

• My Guide - Supervisory Organization Change Request 
• My Guide - Cost Center Change Request

Faculty Staff Meal Plan Request

• My Guide - Faculty/Staff Meal Plan Request

Tuition Waiver Information

• My Guide - Employee Tuition Waiver Application
• My Guide - Dependent Tuition Waiver Application
• My Guide - Spouse/Civil Union Partner Application

If you have any questions, please contact us via email at Workday@kean.edu.