Ethics Office

Ethics Forms

As required by New Jersey law and regulation, Kean University must distribute the Uniform Ethics Code, Plain Language Guide and Supplemental Ethics Code to New Jersey's Executive Branch Ethics Standards to all University trustees, officers and employees and special state officers and employees.
After you have reviewed all the documents, (see the links below), you must complete and sign the Receipt for the Uniform Ethics Code, Plain Language Guide and Supplemental Ethics Code. In addition, each Kean University trustee, officer and employee, must complete and sign the Disclosure of Outside Activities. This form must be signed by his or her supervisor sign as well. The form has been modified to meet the requirements of the New Jersey State Ethics Commission. Please return all completed and signed to the Office of University Counsel, Townsend Hall Room 122.

CLICK BELOW TO DOWNLOAD THESE DOCUMENTS:

• Uniform Ethics Code
• Plain Language Guide
• Kean Supplemental Ethics Code
• Receipt for Uniform Ethics Code, Plain Language Guide to New Jersey’s Executive Branch Ethics Standards, and Kean University Supplemental Ethics Code
• Outside Activity Questionnaire (OAQ) Form - Full Time Employees

ETHICS TRAINING

All state employees must also complete ethics training each year. This may be done by attending a workshop or completing online training modules. Please visit this link www.state.nj.us/ethics/training and click on “online training modules” on the menu on the left-hand side of the page to participate.

Ethics Complaints and Discipline

• Complaint Form
• Disciplinary Action for Ethics Violations
   

SCHOLARLY CAPACITY REGULATIONS

CLICK BELOW TO DOWNLOAD THESE DOCUMENTS:

• Scholarly Capacity Disclosure Form

• Instructions for Completing Annual Disclosure Form

• Adopted Rules Scholarly Capacity

ETHICS TRAINING FOR ADJUNCT FACULTY MEMBERS

The New Jersey State Ethics Commission (“Commission”) recently modified its training requirement for the adjunct faculty of the State public colleges and universities. In lieu of requiring adjunct faculty members to complete an online training program module, the Commission is now requiring that adjunct faculty receive and review a copy of the brochure entitled, “Ethics Standards in Brief – College and University Adjunct Faculty.” Therefore, adjunct faculty members will not be required to complete the online training program module. Upon your receipt and review of the brochure, please complete, sign and date the attached receipt form and return to the Ethics Liaison Officer in the Office of University Counsel, Townsend Hall Room 122.

• Adjunct Training Brochure
• Instructions for Adjunct Faculty Ethics Brochure
• Acknowledgment Receipt Form
• Outside Employment Questionnaire for Special State Officers and Special State Employees - Adjuncts

ETHICS TRAINING FOR ACADEMIC SPECIALISTS

The New Jersey State Ethics Commission modified its training requirement for special State employees (Academic Specialists) of the State public colleges and universities.  In lieu of requiring special State employees to complete an online training program module, the Commission is now requiring that special State employees receive and review a copy of the brochure entitled, “Ethics Standards in Brief – Special State Employees.”  Therefore, Academic Specialists are not required to complete the online training program module.  Upon your receipt and review of the brochure, please complete, sign and date the receipt form and return to the Ethics Liaison Officer in the Office of University Counsel, Townsend Hall Room 122.

• Academic Specialist Training Brochure
• Instructions for Academic Specialist Brochure
• Acknowledgement Receipt Form
• Outside Employment Questionnaire for Special State Officers and Special State Employees – Academic Specialists

ETHICS TRAVEL FORM

•  Request for Approval for Attendance at Event Form

NEPOTISM PROHIBITIONS - SUPERVISORY CONFLICTS OF INTEREST CERTIFICATION FORM

Pursuant to N.J.S.A.52:13D-21.2(c), no State officer or employee may supervise or exercise authority over the personnel actions of a relative* of the State officer or employee.  The New Jersey State Ethics Commission has determined that nepotism prohibitions also apply to non-related cohabitants and to supervisors and subordinates who are not cohabitating but are involved in dating relationships.  Accordingly, all supervisors must complete a Supervisory Conflicts of Interest Certification Form.   Upon your receipt and review of the form, please complete, sign and date the certification form and return to  the Ethics Liaison Officer in the Office of University Counsel, Townsend Hall Room 122.

*Relative means an individual’s spouse, domestic partner, or civil union partner or his/her spouse/partner’s parent, child, sibling, aunt, uncle, niece, nephew, grandparent, grandchild, son-in-law, daughter-in-law, stepparent, stepchild, stepbrother, stepsister, half-brother, or half-sister, whether the relative is related to the individual or the individual’s spouse by blood, marriage or adoption.

• Supervisory Conflicts of Interest Certification Form

STATE ETHICS COMMISSION NEWSLETTERS

The New Jersey State Ethics Commission periodically publishes the Newsletter, “Ethics Bulletin” throughout the year to provide State employees and special state officers with cases and information regarding conflict of interest issues. Please click here to access these newsletters.

PLAIN LANGUAGE GUIDE TO ETHICAL BUSINESS CONDUCT FOR KEAN UNIVERSITY VENDORS

Private sector vendors and other entities doing business with Kean University should familiarize themselves with the ethics standards and practices involved in potential business relationships with the University. Please click here to access the Business Ethics Guide.
 

Any further inquiries regarding the Kean University Ethics Program may be directed to ethics@kean.edu
Thank you for your anticipated cooperation in complying with the above requirements.