Purchasing Operating Rules & Procedures

Pursuant to N.J.S.A. 18A:64-1 et seq. (“The Kean University Act”) the Kean University Board of Trustees has delegated to the President, the Chief Financial Officer and the Associate Vice President for Procurement & Business Services the authority to establish standard operating rules and procedures for the purchase of all equipment, materials, supplies and services.

ADOPTED OPERATING RULES AND PROCEDURES

Kean University Operating Rules and Procedures for Procurement
(Adopted March 22, 2022/ Last Revised March 22, 2022)

Kean University Operating Rules and Procedures for Contracts
(Adopted March 22, 2022/ Last Revised March 22, 2022)

Kean University Operating Rules and Procedures for State Contracts, GSA Schedules, State Cooperatives, and National Cooperatives
(Adopted March 22, 2022/ Last Revised March 22, 2022)

Operating Rules and Procedures for Fixed Assets

(Adopted July 1, 2023)

CURRENT KEAN UNIVERSITY PURCHASE THRESHOLDS*

Contract/Purchase Value	Requirements/Recommendations
Up to $25,000.00	Documentation of competitive bids or quotes is not required. University staff must use good judgment to ensure that the best value is obtained on all purchases, price and other factors considered. University Procurement & Business Services may request additional information to ensure compliance with University policies.
From $25,000.01 to $100,000.00	With few exceptions, three (3) written quotes are required. The quotes must be obtained by the requisitioning department and submitted to University Procurement and Business Services. All written quotes must be attached to the Competitive Quote Form upon submission.
$100,000.01 or above	A public advertised bid must be issued by University Procurement and Business Services, unless there is a statutorily acceptable exception to public bidding.
$500,000 and above	The Kean University Board of Trustees Approval is required.

* These threshold values are cumulative, meaning that if multiple departments utilize the same vendor in a given fiscal year, the value of all purchase orders will be aggregated to determine if a threshold is met. These threshold values do not apply to public works or prevailing wage