Office of the Registrar's Forms and Policies
Form: |
What to Do: |
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Address Change/Update | Update User Profile on KeanWISE Self-Service. |
Audit Option | Email form to regme@kean.edu. |
Email form to regme@kean.edu. |
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To change your legal name, complete this form and submit the required documents to regme@kean.edu. If you are interested in adding a preferred name (not a legal name change), please contact regme@kean.edu with the request for a preferred name change. Be sure to email regme@kean.edu from your Kean University provided email account and include your full legal name, your preferred name and your Kean ID number. |
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Email form to regme@kean.edu. |
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Email form to regme@kean.edu. |
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Diploma Duplicate / Replacement Request Form | Complete this online form to request a duplicate or replacement diploma. |
Extension Requests - Graduate Students Only |
Obtain signed approval from program coordinator, and then email form to regme@kean.edu. |
Grade Recalculation (Course Repeat) |
Email form to regme@kean.edu. This form is NOT necessary for undergraduate coursework completed on the subsequent attempt Fall 2024 and after. Please refer to the Academic Catalog for the full current policy. |
Graduate Change of Option Request - Graduate Students Only | Enrolled graduate students in good academic standing may request a change in their academic option by completing this form and their program coordinator's approval. Completed forms should be returned via email to regme@kean.edu. |
Independent Study Application - Graduate |
Obtain signed approval from instructor, then chairperson of department, and lastly email form to sched@kean.edu. |
Independent Study Application - Undergraduate |
Obtain signed approval from instructor, then chairperson of department, and lastly email form to sched@kean.edu. |
Location Status Change Request | You must log in to your Kean Gmail account prior to accessing the Location Status Change form. Once completed, the form is submitted electronically. |
Email form to regme@kean.edu. |
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Obtain signed approval from faculty member, Financial Aid, Student Accounting, and then submit via email to regme@kean.edu. |
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Submit to the Office of the Registrar with supporting documents via email to regme@kean.edu. |
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Pass/Fail Option | Email form to regme@kean.edu. |
Obtain signed approval from advisor, then the Dean of the college, and lastly submit to One Stop Service Center via email to regme@kean.edu. |
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Petition for New Jersey Resident Tuition Classification | Students classified as non-residents requesting a change in their residency status for a semester subsequent to their initial semester must complete this petition and return the completed form to the One Stop Service Center via email at regme@kean.edu prior to the beginning of the term in which a change in status is requested. |
Phone Number Change/Update | Update User Profile on KeanWISE Self-Service. |
Preferred Name Request | If you are interested in adding a preferred name (not a legal name change), please contact regme@kean.edu with the request for a preferred name change. Be sure to email regme@kean.edu from your Kean University provided email account and include your full legal name, your preferred name and your Kean ID number. |
Please follow the instructions provided on the Re-Enrollment Admissions page for deadlines and the online application link. |
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Registration Petition (Pre/Co-Requisite Override/Credit Overload/Time Conflict Override) |
Obtain signed approval from chairperson, and then email form to regme@kean.edu. |
Online Microsfot Form that is automatically submitted to the Office of the Registrar for processing. This form should only be used when a student is not able to register themselves on KeanWISE. Please visit www.kean.edu/register for instructions on course registration. |
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Reverse Transfer Agreement Waiver | Email form to regme@kean.edu. |
Student Educational Records Release (FERPA Policy) |
Log into your KeanWISE account to add an individual to be authorized for release of your information. Students may access the Student Records Release in KeanWISE directly by clicking here. |
Substitution of Graduate Coursework - Graduate Students Only |
Obtain signed approval from program coordinator, and then submit the completed form to the Office of the Registrar via email at coursesubs@kean.edu. |
Thesis Application - Graduate Students Only |
Obtain signed approval from faculty, program coordinator, and dean, then email form to sched@kean.edu. |
Thesis Coursework Requests and Publication Instructions - Graduate Students Only |
Obtain signed approval from faculty, program coordinator, and dean prior to submission to ProQuest. |
Transcript Request Form Prior to 1980 Only |
If you attended Kean University prior to 1980, please complete this online form to request a transcript. For students who enrolled at Kean 1980 and after, please visit the Transcript Request page for additional information. |
Transfer of Credit - Graduate Students Only |
Obtain signed approval from program coordinator, and then email form to regme@kean.edu. |