University Planning Council
The University Planning Council (UPC) is responsible for writing, implementing and assessing the strategic plan by establishing measurable goals, objectives and indicators of institutional effectiveness. The assessment of the strategic plan is an ongoing endeavor rather than a summative activity at the end of the planning cycle.
The Council’s primary function is to ensure that all major plans, decisions and initiatives are consistent with the mission of the University and the current strategic plan. As such, the Council has access to documents and reports generated by the greater Kean community.
The work of the UPC creates linkages between assessment and resource allocations that will serve as a foundation for establishing an integrated, community-based planning process.
The UPC reports its findings and makes recommendations in an annual report to the President, a verbal report to the Board of Trustees and through an open forum to the Kean community.
The UPC is responsible for posting all minutes from general and special meetings.
- Strategic Planning Committee: This committee is charged with the coordination of the information and protocols for developing, monitoring and assessing the University’s strategic plan within a five-year timeframe.
- Environmental Scan Committee: This committee is charged with regularly reviewing data that focus on the environment surrounding the University, such as demographics, economic indicators and the labor market.
- Committee on Enrollments: This committee is charged with analyzing current enrollments, forecasting enrollment trends and summarizing their impact on planning.
- Committee on Facilities: This committee is charged with reviewing the status and implementation of the current facilities master plan and related activities which affect the campuses and providing recommendations as needed.
- Annual Score Card Committee: This committee is charged with determining the University’s performance indicators and incorporating them in an annual score card of institutional effectiveness.
Responsibilities of Standing Committees: Each standing committee will have a convener who is responsible for updating the general body of the UPC on the status of their work according to a specified time frame and will provide a written annual end-of-year report for distribution to the President and Board of Trustees.
The membership of the UPC is as follows:
· 8 members appointed by the President (including the UPC Chair and Vice-Chair)
· 6 members appointed by the Faculty Senate (one from each college)
· Faculty Senate Chairperson or designee
· 3 student representatives (one undergraduate, one graduate, one part-time student)
· 5 bargaining agent representatives, one each from KFT, KUAFF, CWA, IFPTE, and PBA
· 12 members representing the major university divisions: the VP (or designee) and one member from Academic Affairs, Operations, Campus Planning/Facilities, Institutional Advancement & Research, Student Affairs, and University Relations. This segment of the Council’s membership should include representation from Kean Ocean as well as representation of staff from different levels in Kean’s organizational structure.
· Ex Officio members (Middle States Coordinator, Director of Assessment, Director of Institutional Research)
Terms of service will be for a period of three years (with the exception of student members and bargaining unit representatives). Two consecutive appointments will be followed by a one-year hiatus (with exception of Vice Presidents and Ex Officio members).
The UPC has adopted the following attendance policy effective Fall 2012:
A UPC Member who is absent from UPC meetings in one semester for either three consecutive regular meetings, or a total of five regular meetings, shall be considered as having resigned from the position unless a reason is presented to and accepted by the Chair of the UPC. UPC Members must notify the Chair of the UPC of an expected absence and provide the name of the person attending in their absence. The UPC Member is expected to be updated by the person attending on their behalf, review the meeting’s minutes, and contact the Chair of the UPC for an update if needed.
· All council appointments will be in place by September 1 of each academic year.
· All subcommittee assignments will be identified by the first meeting in October.
· The UPC general body will meet the first week of each month. Subcommittees and special meetings will be scheduled as necessary.
· All subcommittees will provide a preliminary report in January.
· Annual reports will be available on June 30th of each academic year.
· Reports to the Board of Trustees will take place each academic year at a minimum.
 The work of the UPC is dependent upon the timely submission and distribution of all routine and non-routine documents from all levels of the organization, such as the annual unit reports.