Incentive Grant Program
About the Incentive Grant Program
The Kean student experience is grounded in a 150-year old idea - semper discens - which mean always learning. Our University’s motto has continued to resonate with the student body throughout time. The University dedicates itself to the intellectual, cultural, and personal growth of all its members — students, faculty, and professional staff. In particular, the University prepares students to think critically, creatively and globally; to adapt to changing social, economic, and technological environments; and to serve as active and contributing members of their communities. Kean is an interactive university, and the University serves as a major resource for regional advancement. Kean collaborates with business, labor, government and the arts, as well as educational and community organizations and provides the region with cultural events and opportunities for continuous learning. Kean University encourages student leaders to take skills learned in the classroom and apply them to real life situations within their student groups. Leadership, teamwork and strategic planning are pillars are successful student groups.
In recognition of the vital role which recognized student groups play in enriching the campus through their events and activities, the Vice President for Student Affairs, through the Center for Leadership and Service, has established the student group Incentive Grant Program. This grant program is intended to empower student groups, through the availability of funding, by allowing them to contribute to the educational and civic mission of the Center for Leadership and Service through the programming process.
The Incentive Grant Program funds educational and service programs or events that are open to all Kean University students and support the mission and goals of the Center for Leadership and Service. Recognized student groups that are eligible to receive funding are in “good standing” and have submitted a thorough proposal that is thoughtful and intentional about contributing to mission, goals, and objectives of their student group and University.
Ideas, Deadlines and Timelines
The Incentive Grant Program has a rolling acceptance, contingent upon the availability of funds, and thus a student group may submit a proposal at any point within the fiscal year. However, due to the administrative process associated with the distribution of funds, at least four (4) weeks advance notice is required to properly process an event as outlined by the Kean University Events Board.
As a guide, here are some suggested Incentive Grant Program ideas with estimated submission deadlines:
- Welcome Week – Occurs in late August and early September – Grant proposals should be submitted by late July or early August depending on the proposed event date.
- September 11 National Day of Service and Remembrance – Programs and events occur in the days prior to and following September 11 each year – Grant proposals should be submitted by August 11 depending on the proposed event date.
- National Hazing Prevention Week and Awareness – National Hazing Prevention Week occurs the last full week in September each year – Grant proposals should be submitted by last week in August depending on the proposed event date. In addition, whereas hazing and bullying prevention are year-long efforts, grants will continuously be accepted these programs and events, but should be submitted at least 4 weeks prior to the proposed event date.
- Breast Cancer Awareness Month – Programs and events occur annually during the month of October – Grant proposals should be submitted at least 4 weeks prior to the proposed event date.
- Hunger and Homelessness Awareness Week – Programs and events occur the week prior to Thanksgiving annually – Grant proposals should be submitted by the end of October depending on the proposed event date.
- World AIDS Day – Programs and events occur on or around December 1 annually – Grant proposals should be submitted by November 1 depending on the proposed event date.
- Human Rights Day – Programs and events occur on or around December 10 annually – Grant proposals should be submitted by November 10 depending on the proposed event date.
- Martin Luther King National Day of Service – Programs and events occur in late January and early February – Grant proposals should be submitted by the end of December depending on the proposed event date.
- Wear Red Day – Programs and events occur on or around the first Friday in February annually – Grant proposals should be submitted by the end of the Fall semester depending on the proposed event date.
- Alcohol, Tobacco and other Drugs Programs – Throughout the entire year Kean University’s Alcohol, Tobacco and other Drugs (AToD) Task Force works to increase awareness of the effects that alcohol, tobacco and other drugs have on our society. The Center for Leadership and Service is an active participant and supporter of the AToD Task Force and encourages all student groups to take an active role in increasing awareness of the effects of alcohol and drugs. Grant proposals for AToD programs and events should be submitted at least 4 weeks prior to the proposed event date.
- National Volunteer Week – Programs and events occur in April annually (2013: April 21-27, 2013; 2014: April 6 – 13; 2012) – Grant proposals should be submitted by Spring Break during March annually depending on the proposed event date.
Aside from these proposal suggestions, student groups may be eligible for Incentive Grant funding for various other programs and projects that complement the educational and civic mission of the Center for Leadership and Service. Specifically, the Center for Leadership and Service has four primary educational and civic focus impact areas:
- Hunger, Homelessness and Housing
- Education and Youth Development
- Health, Wellness and Environmental Sustainability
- Global Citizenship: Human Rights and Disaster Relief
To be eligible for funding through the Incentive Grant program, a student group must meet the following criteria:
- Be fully recognized and in “good standing” with the Center for Leadership and Service – eligible group types include non-funded groups, Residential Student Services funded groups, Student Government funded groups, honor societies and Greek letter organizations.
- The event/project must be open to all Kean University students
- Organizations must have accurately maintained their Cougar Link profiles and rosters
- Organizations must be active and have a demonstrated history of activity on campus – the organization must have at least four past or future events in Cougar Link within the past two months or upcoming two months. Events can be meetings, programs or other service projects.
How to Apply – Application Process
All Incentive Grant Applications may be submitted on Cougar Link through the Center for Leadership and Service. To access the Incentive Grant Application, please click here.
Prior to completing your Incentive Grant Application, you will need the following information and items:
- Organization Information – name, type, mission/purpose, executive board names, advisor name and advisor email
- Event/Project Proposal – name, date, time, location, targeted impact areas (Hunger, Homelessness and Housing, Education and Youth Development, Health, Wellness and Environmental Sustainability and/or Global Citizenship: Human Rights and Disaster Relief), projected participation, event/project description, event/project goals and objectives, identified student learning, assessment outline, and marketing plan
- Budget Breakdown – itemized budget breakdown including approved vendors, itemized list of items to be purchased and projected costs
- Supporting Documents – Executive Board meeting minutes (if applicable), General Body/Chapter meeting minutes and draft flyer.
Once you completely submit your application, your submission will be under review by the Center for Leadership and Service. Grant applications are reviewed and approved/denied through an ongoing process. There is no deadline to apply except the four-week in advance standard.
If you have any questions regarding your Incentive Grant proposal status, you may contact Scott Snowden, Director of the Center for Leadership and Service, at 908-737-5170 or firstname.lastname@example.org.
Once a decision has been made regarding your proposal, you will be contacted immediately by the Center for Leadership and Service to come in and finalize the event/project details and place orders.
Center for Leadership and Service
University Center, room 219
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